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How to Keep Your IT System Safe

As our growing businesses expand to a number of electronic formats, it is more important than ever to keep these devices safe.  Security breaches are a very real problem in any business.  Here are a few tips to keep IT Systems and other devices safe from scheming hackers. 

Passwords, Passwords, Passwords

While it may seem like a no-brainer to secure your computer with a password, people sometimes forget to do this to their plethora of other mobile online devices.  Wireless networks, equipment and other sensitive materials should always be password-protected.  The strongest passwords contain numbers, letters and symbols, and aren’t based on commonplace words, standard dictionary terms or birthdays.  You want to make it challenging, nigh impossible for anyone to break in.  Be sure to store any and all passwords in an unbreachable place.  Make your systems complicated, yet easy for employees to log in to. 

Test Your Employees

Periodic background checks should be done on employees, warehouse, mail room, etc. to make sure that everyone is who they say they are.  This will eliminate many possible security threats to any computer networks and other data.  Your corporate culture should emphasize the importance of confidential, company-based information on the networks.  Sensitive information should be veiled from employees, and instructions for retrieving lost passwords should be burned into the brain of employees. This way, there will be no widespread panic in the unlikely event of a breach. 

Trust No One

Make sure every suspicious email address is checked before opened.  Run a sophisticated firewall and virus scanner, and be paranoid of every possible outcome.  Shred important documents immediately, and change passwords often.  If an organization stays evolving with its security, it is less likely to fail.  Never click directly on a link you do not know, and rely on the phone instead if possible.  Some paranoia may seem silly, but will help save your company a costly breach of security in the long run.  In the past, companies have lost millions of dollars in corruptions of security.  Don’t let your company become one of them!

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